Project prep Supervisor Job Description

See below for more information, including Role and Responsibilities, Qualifications and Education Requirements, Preferred Skills, and Physical Requirements.

Position Summary

The Project Prep Supervisor oversees, manages and is responsible for all project preparation activities required of Paragon Projects. This position may be responsible for management of both full-time and freelance personnel as it relates to project preparation. This individual will be heavily involved in planning and organizing projects before they leave the shop for installation. The Project Prep Supervisor is responsible for closely coordinating with the designers, project management and installers. The position also involves assistance with equipment procurement, inventory, shipping, receiving and logistics. The Project Prep Supervisor is responsible for the overall preparation of a project including but not limited to:

  • coordinating and insuring equipment procurement
  • managing inventory
  • crew oversight
  • completing the prep on time per the projected budget
  • developing, communicating and maintaining a set prep schedule
  • maintaining and enforcing Company policies
  • always keeping the shop safe

Duties and Responsibilities

  • Manage/coordinate the preparation of projects which would include preparation of audio, video, lighting, acoustics, rigging, custom scenic, staging and seating elements as required
  • Provides clear and objective communication with the prep crew
  • Oversee, manage and train the prep crew
  • Coordinate as needed with designers, installers and project management
  • Mediating and resolving work related issues
  • Advancing projects by reviewing their scope and understanding required resources
  • Preparing schedules and other reports as required
  • Monitoring project budget with project management
  • Ordering and organizing materials, equipment and supplier
  • Recommending procedures to improve productivity and project quality
  • Excellent time management skills to work on and keep track of multiple projects simultaneously
  • Maintain a safe, secure and healthy work environment
  • Knowledge of, adhering to, and enforcing safety codes (OSHA)
  • Adhering and recognizing proper safety procedures and potential hazards
  • Travel to job sites or tradeshows as required (25-30 total days per year) Normally, this will be 2-4 days at a time
  • Meet and communicate regularly with management as required to review, analyze, and develop actionable plans
  • Other duties as assigned

Minimum Job Requirements

  • Bachelor’s Degree and 5 years of related experience
  • Able to work back to back long days if the project demands
  • Light travel as needed
  • Valid Class E Driver’s License
    Must be at least 21 years of age


  • Bachelor’s Degree in Project Management, Construction, Engineering or Theater


  • Minimum of 5 years but prefer 7+ years of project industry related experience
    Prefer experience in AVL system installation/operation

Knowledge, Skills & Abilities

  • Ability to read and comprehend blueprints, schematics and construction documents
  • CAD, Adobe, and other graphic software desired
  • Excellent problem-solving skills and leadership qualities
  • A positive professional demeanor
  • Able to handle work stress effectively
  • Excellent verbal and written communication skills
  • Comfortable delivering frequent direct written and oral feedback
  • Knowledge of safety protocols: OSHA regulations
  • Excellent time management skills and able to multi-task
  • Able to follow written and verbal instructions with precision
  • Able to communicate effectively with clients and all levels of staff
  • Proficient basic computer skills and using standard office software (Office 365, etc.)
  • A good team player

Conditions Of Employment

Successful candidate must pass all background checks.
Candidate must meet the essential job functions of the job description as stated throughout the duration of holding the position with Paragon 360.


For more information or to apply, email questions or resume to

Paragon 360 is an Equal Opportunity Employer.